Privacy Policy.

Nexformiq AI is an AI solutions company based in Ahmedabad, Gujarat, India. We build AI agents, automation systems, SaaS platforms, and conversational AI for businesses across India and globally. You can reach us at badrinayak@nexformiqai.in.

From you directly, via the contact form or communications:

• Full name, email address, and phone number (optional)
• Company name and the service you are interested in
• Project description: what you want to automate, build, or replace
• Any other information you voluntarily share with us

For website visitors and consultation enquiries:

• To respond to your enquiry and answer your questions
• To assess whether our services are the right fit for your business
• To schedule calls, demos, or strategy sessions
• To follow up on open conversations or proposals
• To improve our website content and user experience

For legal and compliance purposes:

• To comply with applicable Indian laws and regulations
• To respond to lawful government or regulatory requests
• To enforce our Terms of Service and protect our rights
• To detect, prevent, and respond to fraud or security incidents

• Consent: Where you submit a form, join the waitlist, or explicitly opt in.
• Legitimate interests: To operate our business, respond to enquiries, and improve services where your rights are not overridden.
• Contractual necessity: To deliver services under a signed engagement or service agreement.
• Legal obligation: To comply with the IT Act 2000, SPDI Rules 2011, and other applicable Indian statutes.

We never sell your data. Nexformiq AI does not sell, rent, or trade your personal information to any third party for marketing or any other commercial purpose.

We may share limited data with trusted service providers, including:

• Cloud hosting and database infrastructure providers
• AI API providers (OpenAI, Anthropic Claude, and Google Gemini), limited to the data needed to generate responses
• WhatsApp Business API partners authorised to send communications on your behalf
• Analytics tools for website performance monitoring
• CRM and email tools used to manage client communications

We may disclose data where required by Indian law, a court order, or a regulatory authority. We will notify you where legally permitted before complying with such a request.

• Essential cookies: Required for the website to function. Cannot be disabled.
• Analytics cookies: Help us understand how visitors use the site.
• Functional cookies: Remember your preferences to improve your experience.

We do not use cookies for advertising. You can control cookies through your browser settings. Disabling essential cookies may affect site functionality.

• Contact form enquiries: up to 2 years from the last interaction
• Financial references and compliance records: as required by Indian law (typically 7 years)
• Website analytics: aggregated and anonymised after 13 months

When data is no longer needed, we securely delete or irreversibly anonymise it. You may also request earlier deletion; see Your Rights below.

• Access: Request a copy of the personal data we hold about you.
• Correction: Ask us to correct inaccurate or incomplete information.
• Deletion: Request deletion of your data, subject to any legal retention obligations.
• Withdraw consent: Revoke consent at any time without affecting prior lawful processing.
• Object: Object to processing carried out on the basis of legitimate interests.
• Portability: Receive your data in a structured, commonly used format where technically feasible.

To exercise any right, email badrinayak@nexformiqai.in. We will respond within 30 days.

• All data is transmitted over encrypted HTTPS/TLS connections
• Access to personal data is restricted to authorised personnel on a need-to-know basis
• We use reputable, security-certified cloud infrastructure providers
• We conduct regular security reviews of our systems and processes

No electronic system is 100% secure. If a data breach occurs that affects your rights, we will notify you as required by applicable Indian law.

Our services are not directed to anyone under 18. We do not knowingly collect data from minors. If you believe a minor has provided us information, please contact us and we will delete it promptly.

Nexformiq AI is based in India. If you access our site from another country, your data may be processed in India. AI API providers and cloud infrastructure partners may also process data in their own jurisdictions. We ensure all such providers maintain adequate data protection standards.

We may update this Policy to reflect changes in our services or legal obligations. The 'Last Updated' date at the top will always reflect the current version. Material changes will be communicated to active clients directly where possible. Continued use of our website after an update constitutes acceptance.

For any privacy-related questions or requests, contact us at:

Nexformiq AI
Ahmedabad, Gujarat, India
badrinayak@nexformiqai.in
+91 63519 36432